Role Description

Our client is a successful high fashion apparel women’swear importer who distribute throughout leading stores nationwide.

We are looking for a positive, self-motivated happy person with a bubbly personality, great communication skills with a good attitude for to join their team in Central Auckland.

This is a highly administrative and varied role and the successful candidate must have experience in the fashion industry. You will be extremely reliable, an all-rounder, someone who works autonomously with a small team and under their initiative. You will be a well-organized person of strong integrity who values confidentiality, listens well and happy to learn.

Flexible working hours Mon - Fri or as required (negotiable).

Job responsibilities are the following but not limited to:

Sales/Personal Assistant:

• Respond to customer queries and orders via phone or email.
• Reception duties during appointments in the showroom.
• Keeping track of the selling schedules for collections
• Assisting with important Company errands and other matters as required
• Assisting the employer with the preparation of samples every selling period (unpacking, hanging, numbering, pricing and steaming of samples)
• Liaising with sales agents within New Zealand and Australia
• Sending emails to inform and market to customers/retailers all different brands every selling season or when there is new stock to offer
• Responsible for stock take/ inventory of stock on hand
• Pick and packing orders for each season and as required
• Prepare deliveries to retailers according to the delivery dates per brand per season.

Administrative Role:

• Creating Order Forms/Line Sheets and Look Books (Power Point, Word, and Excel, and Adobe)
• Preparing the costing sheets/prices together with the employer for every brand before selling season
• Printing and creating labels for samples and stock
• Entering customer sales orders into the system
• Issue order confirmations, invoices, credit notes to customers and purchase orders to suppliers.
• Assist with preparing the budget and forecasting with employer as required
• Keep track of the creditors payments (checking if the invoices issued are correct).
• Responsible for filing and record keeping.
• Maintain and file credit applications.
• Responsible for the sales report of indent orders and SOR.
• Assisting as required with some of the Company financial reports when required
• Responsible for the file keeping of company documents

Import/Export Coordinator:

• Liaising with overseas suppliers monitor purchase order and freight delivery of the indent/stock orders to New Zealand and Australia
• Organize purchase of samples from various overseas suppliers (Paris, Canada, Los Angeles, and Australia, Italy)
• Organize indent and stock deliveries to different freight forwarding companies
• Import and Export

• Within NZ deliveries
• Within AUS deliveries

• Responsible for getting freight quotations from various freight companies
• Ensure on time deliveries for samples and indent / stock orders
• Monitor backorders and dispatch them when the stock arrives
• Monitor on hold items and ask for clearance from credit officer