Fashion Import & Export Coordinator - Sales Administration

Our client is a successful high fashion apparel women’s wear importer who distribute to leading stores nationwide. We seek a Fashion Import & Export Coordinator/ Sales Adminstrator to join their dedicated team.

Client: Please Enquire

Date: 13 January 2022

Region: Auckland Central

Type: Administration

Role Description

Our client is a successful high fashion apparel women’swear importer who distribute throughout leading stores nationwide.

We are looking for a positive, self-motivated happy person with a bubbly personality, great communication skills with a good attitude for to join their team in Central Auckland.

This is a highly administrative and varied role and the successful candidate must have experience in the fashion industry. You will be extremely reliable, an all-rounder, someone who works autonomously with a small team and under their initiative. You will be a well-organized person of strong integrity who values confidentiality, listens well and happy to learn.

Flexible working hours Mon - Fri or as required (negotiable).

Job responsibilities are the following but not limited to:

Sales/Personal Assistant:

  • Respond to customer queries and orders via phone or email.
  • Reception duties during appointments in the showroom.
  • Keeping track of the selling schedules for collections
  • Assisting with important Company errands and other matters as required
  • Assisting the employer with the preparation of samples every selling period (unpacking, hanging, numbering, pricing and steaming of samples)
  • Liaising with sales agents within New Zealand and Australia
  • Sending emails to inform and market to customers/retailers all different brands every selling season or when there is new stock to offer
  • Responsible for stock take/ inventory of stock on hand
  • Pick and packing orders for each season and as required
  • Prepare deliveries to retailers according to the delivery dates per brand per season.

Administrative Role:

  • Creating Order Forms/Line Sheets and Look Books (Power Point, Word, and Excel, and Adobe)
  • Preparing the costing sheets/prices together with the employer for every brand before selling season
  • Printing and creating labels for samples and stock
  • Entering customer sales orders into the system
  • Issue order confirmations, invoices, credit notes to customers and purchase orders to suppliers.
  • Assist with preparing the budget and forecasting with employer as required
  • Keep track of the creditors payments (checking if the invoices issued are correct).
  • Responsible for filing and record keeping.
  • Maintain and file credit applications.
  • Responsible for the sales report of indent orders and SOR.
  • Assisting as required with some of the Company financial reports when required
  • Responsible for the file keeping of company documents

Import/Export Coordinator:

  • Liaising with overseas suppliers monitor purchase order and freight delivery of the indent/stock orders to New Zealand and Australia
  • Organize purchase of samples from various overseas suppliers (Paris, Canada, Los Angeles, and Australia, Italy)
  • Organize indent and stock deliveries to different freight forwarding companies
  • Import and Export
  • Within NZ deliveries
  • Within AUS deliveries
  • Responsible for getting freight quotations from various freight companies
  • Ensure on time deliveries for samples and indent / stock orders
  • Monitor backorders and dispatch them when the stock arrives
  • Monitor on hold items and ask for clearance from credit officer


Skills required:

  • Intermediate to advanced Microsoft office - word, excel power point & adobe
  • Accounting or financial experience
  • Preferably experience in the clothing industry
  • Great attention to detail/accuracy
  • High level communication skills both written and verbal
  • Show initiative, be motivated and proactive
  • Should be independent and a multi-tasker
  • Time management and prioritization skills
  • Show aptitude for quick learning and maturity
  • Strong work ethic and a desire to succeed
  • Excellent problem-solving skills
  • Strong planning and organizational skills
  • Facebook, Instagram, and Social Media skills

If you’d like to know more about this great opportunity then call Rosina on 021 213 4033 or email your CV to

If you think you’ve got what it takes then please e-mail your CV through to


Rosina Tomes

Managing Director
021 213 4033


Auckland based.
New Zealand wide
role placements.

Operating Hours

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Please call ahead.